However, sometimes employees will be expected to take certain steps after reading the memo. Sometimes a memo is just to inform them of something. This part is optional, as it’s not always necessary for employees to do something after getting a memo. What the planned changes for the future are.Īfter this part of the memo, the reader should be aware of the changes and why they happened.Once again, you shouldn’t go too much into detail, but make it informative enough so the readers can understand why the changes have been made.įurthermore, you should inform the reader of the timeline of events: State the reason behind the decision in this paragraph.Īlso, think about what kind of questions your coworkers might have, and answer those in this part of the memo. Perhaps it’s a public holiday or a mandatory day off for a religious holiday. Whether it be the reasons you decided to implement a certain change in the workflow or why a certain meeting was canceled, this is the time to explain.Ĭontinuing with the example of a day off, you can go into more detail about it now. In the rest of the paragraph, you should provide details and explanations that support your main point. Element #3: Supporting detailsĪfter presenting the main point of the memo, you can move on to the details. This is the most important element of the business memo, so make it clear and informative. Here’s what our contributor, Kathy Bennett, has to say about writing memos:
This is important because it makes the reader aware of the point right away and makes it easier to understand and act upon if needed. “ The purpose of this memo is to inform you that next Monday,, will be a day off for all staff.” Make sure to explain the main subject in the first one or two sentences of your memo.įor example, if you’re writing a memo about a day off that everyone is having next week, the first sentence should sound something like this: There is no need for a greeting of any sort in a business memo, so get straight to the point. Right after the header comes your main point.
Therefore, you should make sure to format and write your memo clearly. The main characteristic of a business memo is to be concise and informative. Now that you know what a business memo is, let’s look at what a memo should include. Here’s what Kathy Bennett, a CEO at Bennett, has to say about business memos: They are not used to start a debate over an issue or seek approval for decisions, but rather to inform employees on what the changes are and what to do about them. Moreover, business memos are used to inform employees of already-decided plans. Changes in workflow, such as taking a day off.Changes in the workforce, such as someone leaving the company,.
Professional memo template professional#
You can think of a business memo as a kind of press release for your company.īusiness memos are a less formal method of communication than business letters, but you should still remain professional and polite.Ī business memo can be used to inform employees of:
It is used to quickly share brief information among a company’s employees. Tip #5: Provide a summary, if the memo is longĪ business memo is an internal business document.
Professional memo template how to#
How to write an effective business memo?.
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